B.5 Tournament organisational meeting - Regions Cup

A tournament organisational meeting must be held, preferably the day before the start of the tournament. The time of this meeting must be determined according to the arrival of the teams and UEFA match officers. If this meeting cannot take place the day before the start of the tournament, it should be organised on the morning of the first matchday.

The meeting is chaired by the UEFA match delegate and held in English. It must be attended by the following persons:

1. UEFA

   • Match delegate

   • Referee observer

2. Teams

   • Head of delegation

   • Team liaison officer (if possible)

3. LOS

   • Tournament director

   • Sport facilities and safety/security officer

   • Transport officer

   • Medical officer

   • Referee liaison officer

   • Press officer.

The aim of this meeting is to provide the teams and all the other parties with a role in the tournament with the following information:

1. Tournament programme

2. Rules and guidelines regarding the hotel(s)

3. Match arrangements

4. Transport system

5. Referee appointments

6. Instructions on the use of training grounds (deadline to respect in case of changes to training schedule and cost of rental if cancelled at the last minute)

In addition, at the end of the meeting, the UEFA match officers, in cooperation with the heads of delegation, determine the team colours for all matches and check, together with the LOS, the colours to be used by the ball kids.

Furthermore, the match delegate, in cooperation with the heads of delegation, arranges a schedule for the players’ identity checks. If the teams are in different hotels, the match delegate can ask the referee observer – but not the referees – to help him.

For these purposes, each head of delegation is requested to bring with him to the meeting the final 18-player list, the players’ passports and the full first and second-choice kits for the outfield players (shirt, shorts and socks), as well as the full goalkeeper kits.

A room with a capacity for a minimum of 30 people must be reserved for this tournament organisational meeting.

If deemed necessary, an additional meeting between the tournament director, the heads of delegation and the match delegate may be organised each morning in order to review the previous day, discuss the programme for the current and next day and raise any complaints or suggestions.